ASSISTANT DIRECTOR: STUDENT REGISTRATION SERVICES

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Reference Number: TNC/CO/26–07/1
Employment Type: Permanent
Salary: R605,742 per annum, plus applicable benefits
Centre: Central Office
Closing Date: 24 August 2026

Tshwane North TVET College is inviting applications from suitably qualified, innovative, results-oriented and self-driven professionals for the position of Assistant Director: Student Registration Services. This is a permanent opportunity for an experienced administration professional who can provide strong leadership and strategic oversight of student registration, admissions, records management, data integrity and related administrative processes.

The successful candidate will play an important role in ensuring that student registration services operate efficiently, accurately and in accordance with applicable legislation, Department of Higher Education and Training requirements, institutional policies and quality assurance standards.

ABOUT THE POSITION

The Assistant Director: Student Registration Services will be responsible for managing the overall student registration function and ensuring that registration processes are properly planned, coordinated and implemented across relevant programmes.

The role requires an individual with strong administrative leadership, excellent organisational abilities and a sound understanding of student administration within the post-school education and training environment.

The successful candidate will oversee registration systems, student records, data capturing, reporting, compliance, staff supervision and stakeholder engagement.

MINIMUM REQUIREMENTS

Applicants must meet the following minimum requirements:

• An undergraduate qualification, such as a National Diploma at NQF Level 6, in Business Administration, Public Management, Public Administration or another relevant qualification recognised by SAQA.
• A minimum of 3–5 years’ relevant experience in an administration department.
• A valid Code B driver’s licence.
• Experience within the Post-School Education and Training (PSET) sector will be an added advantage.

Candidates should also demonstrate the ability to work independently, manage competing priorities and lead administrative operations in a structured and professional environment.

KNOWLEDGE AND COMPETENCIES

The position requires a broad range of administrative, technical and leadership competencies.

Registry and Administrative Knowledge

The successful candidate should have knowledge of:

• Registry duties and administrative practices.
• Student registration procedures.
• Data capturing and verification processes.
• Computerised administrative systems.
• Storage and retrieval procedures.
• Student records management.
• Administrative policies and procedures.
• The legislative framework applicable to the Public Service.
• Records management and information security principles.

Public Sector Knowledge

A sound working knowledge and understanding of the legislative and regulatory framework governing the Public Service is important.

The successful applicant must be able to interpret policies and apply relevant legislation when making administrative decisions.

Computer Literacy

Applicants should have proven computer literacy, including strong working knowledge of:

• Microsoft Word.
• Microsoft Excel.
• Microsoft PowerPoint.
• Student information systems.
• Electronic records and database systems.

Advanced MS Office skills will be particularly valuable because the position involves reporting, data analysis, presentations, correspondence and administrative monitoring.

KEY SKILLS REQUIRED

The successful candidate should demonstrate:

• Excellent written and verbal communication skills.
• Strong report-writing abilities.
• Presentation skills.
• Leadership and people-management skills.
• Planning and execution capabilities.
• Problem-solving abilities.
• Strong organisational skills.
• Ability to manage change effectively.
• Ability to work under pressure and meet deadlines.
• Attention to detail.
• Ability to analyse and interpret information.
• Stakeholder-management skills.
• Ability to develop and implement administrative procedures.

The candidate should also demonstrate professionalism, accountability, integrity and a commitment to delivering quality student services.

KEY RESPONSIBILITIES

1. Student Registration Management

The Assistant Director will manage the administration of the overall student registration function.

Key responsibilities will include:

• Managing the end-to-end student registration process.
• Ensuring that correct registration procedures are followed.
• Coordinating registration activities across applicable programmes.
• Developing annual registration schedules and timelines.
• Monitoring registration activities against approved plans.
• Ensuring that registration documentation is accurate and complete.
• Overseeing online and manual registration platforms.
• Identifying and resolving registration-related challenges.
• Ensuring that student information is captured accurately on the relevant information technology system.

The successful candidate will be expected to maintain a professional registration environment that supports students while protecting the integrity of institutional records.

2. Registration Policies and Procedures

The position will involve developing, reviewing and monitoring policies and procedures relating to:

• Student registration.
• Admissions.
• Scheduling.
• Student records.
• Data management.
• Registration documentation.

The Assistant Director will also provide workshops and guidance to relevant staff regarding the implementation of registration policies and procedures.

This will help ensure consistency across registration operations and improve compliance with institutional and legislative requirements.

3. Student Information and Data Management

Accurate student information is essential to the effective administration of a TVET college.

The successful candidate will therefore be responsible for:

• Managing student data capturing.
• Verifying student information.
• Maintaining student databases.
• Updating student records.
• Ensuring the completeness and accuracy of registration information.
• Maintaining information relating to students enrolled in different programmes.
• Managing graduate and alumni databases.
• Supporting accurate reporting and information analysis.

The position will require strong attention to detail because inaccurate student information can affect institutional reporting, funding, compliance and academic administration.

4. Student Records and Data Integrity

The Assistant Director will ensure that student records are properly maintained, secured and managed throughout their lifecycle.

Responsibilities will include:

• Ensuring the accuracy and completeness of student records.
• Maintaining the Student Information System.
• Supporting compliance with DHET EMIS reporting requirements.
• Conducting audits of student files.
• Ensuring appropriate archiving of registration records.
• Ensuring that records can be retrieved efficiently when required.
• Protecting confidential student information.
• Applying appropriate records-management procedures.

The successful candidate must understand the importance of confidentiality and responsible information management.

5. DHET, SETA and Regulatory Reporting

The role will include preparing and submitting accurate reports to relevant stakeholders.

The Assistant Director will be required to compile information relating to:

• Student headcounts.
• Full-Time Equivalent (FTE) enrolments.
• Registration statistics.
• Programme enrolments.
• Student records.
• Other institutional registration information.

Reports may be submitted to DHET, SETAs and other relevant stakeholders as required.

The position will therefore require excellent data-analysis and report-writing skills.

6. Compliance and Quality Assurance

The successful candidate will ensure that registration activities comply with relevant policies, regulations, standards and legislation.

This includes monitoring compliance with applicable requirements relating to:

• DHET norms and standards.
• The Skills Development Act.
• The TVET legislative framework.
• POPIA requirements.
• Student records management.
• Registration and certification processes.
• Institutional policies and procedures.

The Assistant Director will also implement and monitor quality assurance measures designed to improve the accuracy and reliability of student registration and records.

7. Stakeholder Engagement

The successful candidate will liaise with relevant regulatory and education-sector stakeholders, which may include:

• Department of Higher Education and Training (DHET).
• Quality Council for Trades and Occupations (QCTO).
• Umalusi.
• Sector Education and Training Authorities (SETAs).
• Internal college departments.
• Management.
• Campuses.
• Students and other relevant stakeholders.

Strong communication and relationship-management skills will therefore be essential.

8. Student Orientation

The Assistant Director will ensure that student orientation activities are properly planned and conducted.

This includes coordinating processes that assist newly registered students in understanding:

• College procedures.
• Registration requirements.
• Available student services.
• Academic programmes.
• Institutional expectations.
• Relevant administrative processes.

Effective orientation can contribute to a smoother transition into college life and improve students’ understanding of institutional processes.

9. Staff Supervision and Development

The position carries an important people-management responsibility.

The successful candidate will:

• Supervise registration and records-management staff.
• Allocate duties and responsibilities.
• Manage workloads.
• Coach and mentor employees.
• Monitor staff performance.
• Conduct performance assessments.
• Identify staff-development needs.
• Facilitate relevant training and development opportunities.
• Promote teamwork and professional service delivery.

The Assistant Director will be expected to provide effective leadership while creating an environment that encourages accountability, continuous improvement and professional development.

10. Performance Management

The successful candidate will manage employee performance in accordance with applicable performance-management systems, including PMDS/IQMS requirements where applicable.

This includes setting expectations, monitoring performance, identifying challenges and supporting employees in achieving agreed objectives.

11. Reporting and Data Analysis

The Assistant Director will prepare and submit:

• Monthly reports.
• Quarterly reports.
• Annual registration reports.
• Registration statistics.
• Data-analysis reports.
• Management information required for strategic planning.

The candidate should be able to transform administrative data into useful information that supports informed decision-making.

12. Budget and Resource Management

The position will also involve managing the registration unit’s budget and resources.

Responsibilities may include:

• Monitoring expenditure.
• Identifying resource requirements.
• Supporting procurement processes.
• Ensuring appropriate use of allocated resources.
• Planning for operational needs.
• Supporting efficient financial administration within the unit.

13. Strategic Planning and Meetings

The successful candidate will participate in relevant:

• Management meetings.
• Committees.
• Planning sessions.
• Registration planning activities.
• Institutional strategic initiatives.

The Assistant Director will provide registration-related information and professional input to support institutional planning and decision-making.

IDEAL CANDIDATE PROFILE

The ideal candidate will be an experienced administration professional who can combine technical knowledge, leadership, planning and student-service delivery.

Applicants who have worked within a TVET college, higher education institution, government department or another PSET environment may have an advantage, particularly where their experience includes registration, records management, student administration or institutional reporting.

The successful candidate should be confident when dealing with large volumes of information and should be comfortable working with computerised systems and administrative databases.

A strong commitment to accuracy, confidentiality, compliance and service excellence will be important in this role.

WHAT THE ROLE OFFERS

This is a permanent appointment with an annual salary of R605,742, together with applicable benefits.

The position provides an opportunity for an experienced administrator to take on a leadership role within student registration services and contribute to the effective administration of programmes and student records.

The role is particularly suited to candidates who enjoy working with people, systems, policies, data and administrative processes while contributing to the broader objectives of a public education institution.

APPLICATION INFORMATION

Applicants must submit their applications using the New Z83 application form, which must be fully completed.

Applications must be accompanied by a comprehensive Curriculum Vitae (CV).

Applicants should ensure that the correct reference number is clearly indicated:

Reference: TNC/CO/26–07/1

Only shortlisted candidates will be required to provide certified copies of qualifications, academic records, driver’s licence and identity document.

Applicants should ensure that their CV clearly demonstrates how their qualifications, experience and competencies correspond with the requirements of the position.

IMPORTANT INFORMATION FOR APPLICANTS

Candidates should take note of the following:

• Applications received after the closing date will not be accepted.
• Only shortlisted candidates will be contacted regarding the recruitment process.
• Applicants who have not received correspondence within three months after the closing date should consider their applications unsuccessful.
• Shortlisted candidates will be subjected to relevant vetting processes.
• Vetting may include criminal record, citizenship, credit record and qualification checks.
• Shortlisted candidates, including SMS candidates where applicable, will undertake two pre-entry assessments.
• One assessment will consist of a practical exercise designed to determine suitability against the technical and generic requirements of the position.
• The second assessment will focus on integrity and ethical conduct.
• The College/DHET reserves the right not to make an appointment.
• People with disabilities are encouraged to apply.
• All costs related to applications and interviews will be borne by applicants.

Employment equity considerations will be applied in accordance with the stated employment-equity targets of the College.

HOW TO APPLY

Qualified candidates should submit their applications electronically using the official application channel provided for this vacancy.

Email: asdregistration@tnc.edu.za

Applicants are encouraged to carefully review their application before submission and ensure that the correct reference number is included.

ENQUIRIES

For enquiries or assistance with problems experienced during the application process, applicants may contact:

Ms RN Selepe
Tel: (012) 401 1955

Ms JM Nyalunga
Tel: (012) 401 1940

CLOSING DATE

24 AUGUST 2026

Interested candidates should ensure that their applications are submitted before the closing date. Late applications will not be considered.

WHY THIS OPPORTUNITY MATTERS

The Assistant Director: Student Registration Services position goes beyond routine administration. It is a leadership role that contributes directly to the accuracy, efficiency and credibility of student administration.

From managing registration schedules and student records to supporting regulatory reporting, staff development and institutional planning, the successful candidate will have an important role in ensuring that students receive efficient administrative support throughout their college journey.

Professionals with strong administration experience, leadership ability, data-management skills and knowledge of the public-sector or PSET environment are encouraged to consider this opportunity.

Apply before 24 August 2026 and quote reference number TNC/CO/26–07/1.