SECRETARY
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Ref No: 3/1/1/1/2026/201
Directorate: Property Research and Support
Salary: R237 453 per annum
Salary Level: 05
Department: Department of Land Reform and Rural Development
About the Opportunity
The Department of Land Reform and Rural Development is inviting suitably qualified applicants to apply for the position of Secretary within the Directorate: Property Research and Support.
This position is suited to an organised, reliable and service-oriented individual who can provide professional administrative and secretarial support to a Director and assist with the smooth day-to-day functioning of the office.
The successful candidate will be expected to handle confidential information responsibly, communicate effectively with people at different levels and ensure that administrative processes are completed accurately and efficiently.
Minimum Qualification
Applicants must have:
- Grade 12 / National Senior Certificate
Previous experience may be advantageous, but applicants should carefully consider all requirements stated in the official vacancy before applying.
Knowledge and Technical Competencies
The successful candidate should have practical knowledge and understanding of:
- Computer literacy.
- Microsoft Word.
- Microsoft Excel.
- Microsoft PowerPoint.
- General office administration.
- Telephone and reception procedures.
- Administrative processes and record keeping.
- Relevant departmental policies, procedures and public service prescripts.
Key Skills and Personal Attributes
The ideal candidate should demonstrate:
- Excellent telephone etiquette.
- Strong organisational and administrative abilities.
- Good interpersonal and people skills.
- Effective written and verbal communication.
- The ability to communicate with people from different backgrounds and organisational levels.
- Professional conduct and a customer-focused approach.
- The ability to work with tact and discretion.
- Good attention to detail.
- The ability to handle confidential information appropriately.
- The ability to prioritise tasks and work according to deadlines.
Key Responsibilities
The appointed Secretary will provide comprehensive administrative and secretarial support to the Director and the relevant unit.
1. Reception and Secretariat Support
Responsibilities will include:
- Providing professional secretarial and receptionist support to the Director.
- Receiving incoming telephone calls and directing them to the appropriate officials.
- Recording appointments and important events in the Director’s diary.
- Ensuring that the Director’s schedule is properly maintained.
- Providing general clerical assistance to the senior manager and staff within the unit.
2. Document Preparation and Office Administration
The successful candidate will:
- Type and prepare documents for the Director and staff.
- Draft routine correspondence and reports.
- Operate standard office equipment such as computers and photocopiers.
- File and maintain documents appropriately.
- Receive, record and distribute incoming and outgoing correspondence.
- Collect relevant documentation required by the Director for meetings and other official activities.
3. Meetings and Events
Duties will also include:
- Arranging meetings and official events.
- Identifying suitable venues.
- Inviting relevant participants.
- Organising refreshments and other meeting requirements.
- Preparing meeting schedules.
- Assisting with the administrative arrangements surrounding meetings.
- Recording basic minutes when required.
4. Travel and Financial Administration
The successful applicant may be responsible for:
- Liaising with travel agencies to arrange official travel.
- Checking travel arrangements and relevant documentation.
- Processing travel and subsistence claims.
- Processing invoices arising from activities within the Director’s office.
- Administering telephonic accounts and related records.
- Assisting with the procurement of standard office items such as stationery and refreshments.
5. Records and Office Support
The position will require the incumbent to:
- Maintain appropriate filing systems.
- Administer leave registers.
- Keep records of incoming and outgoing documents.
- Ensure that important documents are available when required.
- Provide administrative support to the Director and members of the unit.
- Assist in maintaining an organised and efficient office environment.
Policy and Procedure Compliance
The successful candidate will be expected to remain informed about relevant:
- Public Service prescripts.
- Departmental policies.
- Administrative procedures.
- Office processes.
- Rules and regulations applicable to the position.
The incumbent will need to study relevant departmental documents and policies to ensure that procedures are correctly understood and applied.
What the Department Is Looking For
This opportunity is ideal for a candidate who is:
- Organised and dependable.
- Comfortable working with computers and office systems.
- Able to manage multiple administrative tasks.
- Professional when dealing with members of the public and colleagues.
- Trustworthy when handling confidential information.
- Able to communicate clearly and respectfully.
- Capable of working independently while supporting a wider team.
- Detail-oriented and committed to accurate administrative work.
Enquiries
Ms MT Molotsi
Telephone: (012) 312 9730
How to Apply
Applications may be submitted during official office hours by hand delivery to:
600 Lilian Ngoyi Street
(formerly Van Der Walt Street)
Berea Park
Pretoria, 0001
Applications may also be submitted by email to:
Post201@dlrrd.gov.za
Employment Equity
The vacancy includes Employment Equity targets for Coloured, Indian and White Males, as well as African, Coloured, Indian and White Females and Persons with Disabilities.
Important Notice to Applicants
Applicants are encouraged to carefully review the official vacancy notice and ensure that their applications comply with all applicable departmental requirements and instructions.
Only candidates who meet the stated minimum requirements and follow the prescribed application process should apply.
Job seekers are encouraged to use the official application information provided by the Department and to verify the closing date and any additional requirements before submitting an application.
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